Sample Neighborhood Watch By-Laws
These are only suggestions and not recommended by the National Program for implementation. However, the national program office receives multiple questions regarding this issue and wanted to provide a sample of what a Neighborhood Watch Group has done. This is only a sample document.
Gold Ridge-Fairfield Neighborhood Watch by-Laws
The primary purpose of this organization shall be:
A. To encourage interest in the Neighborhood Watch program.
B. To promote favorable relationships with the general public.
C. To exchange ideas, general information relative to Gold Ridge residents.
D. To actively support the Fairfield Police Departments anti-crime initiatives.
E. To cultivate safe streets and stimulate pride among Gold Ridge residents.
F. To secure the latest information, literature, etc. from the Fairfield Police Department on safe
G. To have fun and socialize with neighbors.
A. GOLD RIDGE-FAIRFIELD NEIGHBORHOOD WATCH, also known as GRNHW.
B. A general Neighborhood Watch meeting is also known as a business meeting.
C. A meeting of Executive Board is known as a Block Captain or E-Board meeting.
D. A GRNHW function is an event.
A member of the GRNHW must meet the following requirements:
A. Member(s) must be a resident of Gold Ridge-Fairfield.
B. Member(s) should attend two (2) meetings every six (6) months.
ADMITTANCE TO GRNHW
All Gold Ridge-Fairfield residents are permitted to be Neighborhood Watch members.
A. Any member handling GRNHW property such as shirts, etc. must give receipts for articles sold or to be
reimbursed by the treasure.
C. Members will be responsible for all organization property in their possession. Members are required to
replace at current market value or repair club property lost or damaged while in their possession.
A. The Executive Board shall consist of a Board President, Vice-President, Recording Secretary,
Treasurer, Public Relations Director, Social Director.
The duties of these officers shall be:
1. The President
a. Shall preside at all “Block Captain” meetings.
b. Shall have the power to appoint special committees as directed by the needs of GRNHW.
c. Shall represent GRNHW in all extra-curricular events except when this is not possible. In such cases he
or she may appoint another member to represent him or her.
2. The Vice-President
a. Shall perform the duties of the Board President when the President shall be absent
b. Shall serve as chairman of the Public Relations Committee.
3. The Recording Secretary
a. Shall take minutes at every “Block Captain” meeting and be responsible for the care of said minutes.
b. Shall handle all necessary correspondence at the direction of the elected board.
c. Shall maintain custody of the Gold Ridge-Fairfield By-Laws
4. The Treasurer
a. Shall keep account of and be responsible for the treasury of GRNHW during the term of office.
b. Shall have charge of any and all monetary transactions.
c. Shall sign all checks drawn upon funds of this organization. All checks shall also require the signature of
either the Board President or Vice-President.
d. Shall give a financial report at the “Block Captain” meeting and prepare an annual report of the finances
of GRNHW showing the receipts and disbursements during the current year. The annual report shall be
submitted by the retiring Treasurer to the incoming Treasurer when his or her term is finished.
5. The Public Relations Director
a. Shall assist in the transaction of the business of GRNHW.
b. Shall be responsible for GRNHW’s publicity
c. Maintain the Gold Ridge-Fairfield NHW web site.
7. The Social Activities Director
a. Shall assist in the transaction of the business of GRNHW.
b. Shall be responsible for all the social activities of the club. This includes the planning of all GRNHW
activities, maintaining and updating activity information for newsletters and making reservations for GRNHW if
A. There shall be an Executive Board consisting of the Board President, Vice-President, Recording
Secretary, Treasurer, Public Relations Director, Social Director.
B. It shall be the duty of each member of the Executive Board to attend all meetings of the Board. The
vacancy of any office of the Executive Board shall be filled by a majority vote of the membership in attendance
of the next board meeting.
C. The Board President has the power to spend up to one hundred dollars ($100) without the consent of
the regular membership. All other disbursements shall be submitted to the regular membership meeting for
D. The Board shall meet monthly as decided at the January meeting or at the request of the President or
upon the request of any two (2) Board Members.
E. Election of the Executive Board shall be as set forth in Article VIII
NOMINATION AND ELECTION OF OFFICERS
A. Final Nomination and election of officers shall take place during the General Membership Meeting in
B. Method of Elections:
1. Election shall be by secret ballot with one vote per member of those present at the October General
Membership Meeting. A proxy will be provided if requested at least one week prior to the election.
2. A majority vote is required of those members present plus members voting by proxy.
3. An individual may hold only one (1) elective position, with exception of the Board President and Vice-
4. Terms of office shall be two (2) club years commencing January 1st
C. Resignation from Office
1. In the event of an officer’s resignation from office, a special election shall be held at the general
membership meeting in which the resignation is accepted to fill the vacancy for the balance of the term. Election
shall be in accordance with Article VIII, Paragraph B above.
D. Nomination Committee:
1. Purpose – The selection and nomination of at least nine (10) suitable candidates to fill the nine (10)
elective posts in the club for the ensuing two (2) years.
2. Formation – A committee of at least two members will be formed at the July meeting to pole the members
on their desire to fill an elective post and or nominate a member to fill a post.
3. Duties – The nominating committee shall meet as needed to prepare a slate of officers for the election
for presentation at the September meeting.
a. Each member can nominate a member for a position or volunteer to fill a position. The nominating
committee will contact the nominated member to determine if the member is willing to fill the position for a two
year term. If the member is willing to run for the office, the nominating committee will submit their name on the
slate of officers. In the event that the nominating committee discovers more than one candidate for an office,
all names for that office will be printed on the slate of officers.
b. A slate of officers will be prepared and published to all members at the September meeting to be voted on
at the October meeting. This slate will be published on the GRNHW web site.
c. The nominating committee will prepare the ballot, tally all votes and present the results of the election
during the October meeting.
ORDER OF BUSINESS
A. The order of business shall be:
1. Introduction of all guests.
2. Introduction of all members (optional).
3. Old business.
4. New business.
6. Committee Reports.
A. In the interest of self protection of GRNHW and its members, said GRNHW shall be Incorporated as a non-
profit organization and abide by the corporate laws of the State of California. These bylaws are deemed to be
amended to conform to the Corporation Code relating to non-profit corp. in the event of any conflict.
RATIFICATION AND AMENDMENTS
A. These By-Laws shall be reviewed periodically and may be altered, amended, or changed by vote of two-
thirds majority of the members present at a scheduled membership meeting. Members must be notified at least
thirty days in advance of intent to vote to alter, amend or change these by-Laws.